The first quarter PRPOA Board Meeting took place on January 13, 2025.

Board Officers and Members at Large were elected/confirmed:

• President: Sally Adamson
• Vice-President: Tommy Tompkins
• Secretary: Robin McClintock
• Treasurer: Vandi Mitchell
• Members at Large:
• Joe Guzman
• Jeromya Beltman
• Jana Watts

Other Business Discussed

• Monthly Newsletters via MailChimp will be discontinued after March. The News and Events will be posted to the PRPOA Website and visible from the Owners Portal as well. posted under Events.
• Donations from 2025 are being finalized; this includes 'In Memory of' and those for the Volunteer Fire Departments.
• Architectural Action Committee permits & requirements for submittals. Future requests to be completed through new Association management software.
• Annual Calendar of Board Meetings and Annual Events was set. They have been posted under Events on the PRPOA website, and are visible within the Owners Portal as well.

We're pleased to share that the Port Ridglea Property Owners Association (PRPOA) is completing Phase 1 of our new online Association management system. This first phase includes account setup and 2026 Annual Assessment invoicing and payments. We hope to complete Phase 2 - Full Implementation by the end of February.

This new platform helps modernize how the Association operates behind the scenes with while making it easier for all of us as Owners to stay informed and connected. Once you're set up, you'll be able to:

• View and update your account and contact information
• Receive annual assessment invoices and make secure online payments
• Get important Association notices by email and text
• View Association news, calendar events, and governing documents
• Submit and track requests, questions, and required forms

In accordance with the current Bylaws (Section 3.06, (c), 4 Owners are responsible for keeping an updated e-mail address registered with the Association if they use email. As, all future communications from and to the Association are intended to go through the Association managment software via email, phone and text (as much as possible), we would appreciate it if you ensure that the email we have denoted in your account is current at all times. Likewise if you don't use email you need to notify the current Association Board that you prefer to be contacted by mail, and ensure that your online account denotes a current mailing address.

Help us avoid Junk mail folders - to ensure that you receive our communications please add PRPOA to your email and phone contacts:

• Phone: 817-383-1641
• Email: support@prpoa.com

What To Expect Next

You'll receive three emails during the first week of February 2026:

• Instructions to set up your account (including password and payment details)
• A "What's in it for you!" overview with short, easy-to-follow videos
• Your 2026 Annual Assessment Invoice
• Payment is due March 9, 2026.
• Preferred payment method is online via the software.
• IF mailing a check it needs to be sent to arrive by the due date. Invoice email will have instructions.

Software Training for all Owners TBD for mid-February.

Thank you in advance for your patience and cooperation as we take this important step forward. The Board will continue to evaluate the system to be sure it is meeting the needs of our community. If you have questions, need help, or would like to share feedback, please reach out. Use the above phone or email for questions.